Privacy policy

Transmittal Ledger ("we") helps architecture and engineering firms log the drawing sets they issue, the transmittals that carry them, and the contractor submittals they review. This page explains what we store and why. We don't sell your data and we don't show ads.

What we store

• Your account: your email address and a securely hashed password, handled by Amazon Cognito.
• Your firm's records: firm name and settings, projects with their numbers, clients, phases and teams, contacts with the names, companies, emails and party types you enter, sheet sets with revisions, issue dates and sheet lists, transmittals with recipients, dates, methods, requested actions, replies and notes, and submittals with their senders, reviewers, due dates, stamp results and review comments. Project managers and team members see only the projects they're on. A guest login, if you invite one, sees only the transmittals addressed to them and the submittals they sent on their projects, never your internal notes or other parties' records.
• Page-view analytics: the page you visited, the referring site, your browser's user agent, rough location when available, and a one-way hash of your IP address that changes daily. We never store your raw IP address.
• Feedback you send us, with your email if you give it.
• Billing: payments are processed by Stripe. We store your Stripe customer and subscription IDs and your plan, never your card number.

You enter your contacts' details yourself, so you're responsible for having a reason to keep them. Store only what the project needs, and invite guest logins only for the person at that contractor, consultant or client.

Cookies

We use only first-party cookies: one to keep you signed in, and two random IDs that count visits and sessions. No third-party tracking or advertising cookies.

Who processes your data

Amazon Web Services (hosting, database, sign-in), Stripe (payments) and Resend (email). Each processes data only to provide its service to us.

How long we keep it

Your firm's records stay until you delete them or ask us to close the account. Analytics are kept in aggregate form for as long as they're useful.

Your choices

You can export each project's transmittal and submittal logs to CSV at any time. To get a copy of everything, correct something, or delete your account and firm data, contact us and we'll handle it within 30 days.

Contact

Questions about privacy: use the feedback form.