For architects and engineers, 1 to 20 people
The drawing transmittal log and submittal tracker for small A/E firms
Transmittal Ledger is a drawing transmittal log and submittal tracker for small architecture and engineering firms that records every sheet set and revision you issue, who received it and when, whether they replied, and when each contractor submittal is due back.
- Permit Set Rev 4Reply 3 days late2417-T014 · to Hollis Construction
- Structural CDs Rev 2Comments received2417-T013 · to Kern Structural
- Permit Set Rev 3Acknowledged2417-T012 · to City plan review
Permit Set Rev 3 is superseded. Hollis Construction has Rev 4.
- The Excel submittal log nobody updates after week one
- The Word transmittal form retyped for every issue
- Whoever's sent-items folder holds the proof
When the contractor says it
“We built from Rev 3.” Can you prove Rev 4 went out?
At most small firms the honest answer is “give me an afternoon”: the issue record is split between an Excel log, a Word transmittal form and the sent items of whoever issued the set. Transmittal Ledger keeps one transmittal record per project, so the date, the recipient, the revision and the sheet list are one search away, and the older revision is already marked superseded.
Excel and email, or one log
The Excel submittal log, at the moments that matter
1.“We built from Rev 3.”
TodayDig through three people's sent items to prove Rev 4 went out.
In the logThe transmittal shows Rev 4 went to the GC on March 12 by file link, with the sheet list.
2.Submittal review deadline
TodayA column in a spreadsheet nobody has opened since the kickoff.
In the logDue date set from the contract's review period, flagged the day it goes late.
3.Who has the current set
TodayAsk around the office, then email everyone again to be safe.
In the logEach revision shows who received it and whether a newer one has gone out.
4.“When did you return that submittal?”
TodaySearch for the scanned stamp in the project folder.
In the logReturned date and stamp result on the record, with the reviewer's comments.
5.Transmittal cover sheet
TodayRetype the Word form, copy the sheet list by hand.
In the logPrinted from the log with the sheet list already on it.
What's in the log
Sheet sets, transmittals and submittals for every project
- A drawing transmittal log for every project
- Log each issue of a sheet set: revision, recipient, copies, date, method and the action you need back. Each transmittal prints as a clean cover sheet with its sheet list, so nobody retypes the Word form.
- Submittal tracking with your contract's review period
- Log incoming shop drawings, product data and samples. The due date fills in from the project's review period (10, 14, 21 days, whatever the contract says), and the status runs from received to the reviewer's stamp.
- The current revision, and who holds an old one
- Issue Rev 4 of the permit set and Rev 3 is marked superseded. Each set shows who it went to, so you can see in a second which contractor is still holding the older drawings.
- An overdue dashboard for Friday afternoon
- One screen lists submittals past their review deadline and transmittals still waiting on an answer, across every project, with how many days late each one is.
- Guest logins for contractors and consultants
- On the Firm plan, invite the GC's project manager or your structural engineer. They see what you sent them, which revision is current, and where their submittals stand. Nothing else.
- A drawing issue register you can hand over
- Export any project's transmittal and submittal logs as CSV for closeout, or print them to PDF when an owner or attorney asks what went out and when.
Setting up a project
How a project's record builds up
- 1
Set up the project
Project number, name, client, phase, the submittal review period from the contract, and who on your team works on it.
- 2
Add the sets you issue
Name, revision, issue date, purpose and the sheet list. A new revision under the same name supersedes the last.
- 3
Log each transmittal
Recipient, copies, method and the action you need back. Sets sent for review or approval get a reply due date.
- 4
Log submittals as they arrive
The due date fills in. Assign a reviewer, mark it with the consultant, then record the stamp result and comments.
Pricing
Three plans, sized by headcount and active jobs
Every plan starts with a 14-day free trial, no card. Pay yearly and get two months free. Closed projects never count toward your active projects.
Solo
$19/month
or $190 a year
- Users: 1
- Active projects: 5
- Closed projects kept: Unlimited
- Contacts: Unlimited
- Project manager and team member logins: No
- Guest logins for contractors and consultants: No
- Overdue dashboard, printable transmittals, CSV export: Yes
Studio
$49/month
or $490 a year
- Users: 10
- Active projects: 30
- Closed projects kept: Unlimited
- Contacts: Unlimited
- Project manager and team member logins: Yes
- Guest logins for contractors and consultants: No
- Overdue dashboard, printable transmittals, CSV export: Yes
Firm
$99/month
or $990 a year
- Users: 25
- Active projects: Unlimited
- Closed projects kept: Unlimited
- Contacts: Unlimited
- Project manager and team member logins: Yes
- Guest logins for contractors and consultants: Unlimited
- Overdue dashboard, printable transmittals, CSV export: Yes
Before you move the log over
What principals and project managers ask
Does Transmittal Ledger store or send the drawings?
No. Your PDFs stay where they are now (your server, Bluebeam, a file-sharing link) and go out the way they do now. Transmittal Ledger is the record of what went out, to whom, which revision and when, and what came back. Paste the file link into the transmittal notes if you like.
How is this different from a submittal log template in Excel?
A template has the columns but none of the follow-through: due dates don't calculate themselves, nothing flags a late submittal, there's no record of who received which revision, and only one person can edit it at a time. Here every project has its own transmittal and submittal log, the dashboard shows what's overdue across all of them, and the whole team works in the same record.
We're a five-person firm. Is this built for us?
Yes. Newforma, Procore and Autodesk Construction Cloud are priced and built for contractors and large firms, and quote only. Transmittal Ledger starts at $19 a month for a principal on their own, and $49 a month covers a studio of up to 10.
How is the submittal due date worked out?
From the received date plus the review period you set on the project (from the contract), or the firm's default, or 14 days if neither is set. You can always type a different due date, and correcting the received date moves the due date with it.
What do guests see?
A guest login is linked to one contact. On the projects you add them to, they see the transmittals addressed or copied to them, the sets those carried and whether a newer revision exists, and the submittals they sent with their status and your comments. They never see internal notes, other parties' records, or projects they aren't on.
Can team members change what a project manager logged?
No. Team members log transmittals and submittals on their projects and record replies and stamp results on their own entries or the submittals they review. Deleting, project setup and contacts belong to project managers and principals.
What happens when the trial ends?
Nothing is deleted. Your projects and logs stay readable, and adding or changing records waits until you choose a plan.
The next set you issue can be the first one on the record
Set up one active project, add the sets already out, and log what goes out next. It takes less time than retyping the Word transmittal form.
Updated October 13, 2026